Services

Overview

Services are used in Standard Estimating and can also be added directly to Quotations, Sales Orders and Purchase Orders.

Navigation

Main Menu > Setup > Services

Categories

  • Custom categories can be created for services by clicking Menu (button) > Edit Categories.
  • A Category and all its services can be duplicated by selecting the category from the dropdown list and clicking Menu (button) > Copy Category.
  • Categories are a lookup list and assist in grouping the services.

Service Quantities

The Type field determines the quantity types that can be selected for a service.

Pre-press

  • Fixed
  • Plts (sq.cm): The square centimetre of Plates required for the linked Part – typically used for Flexo Plates.
  • Plates: The number of Plates required for the linked Part – typically used for Platemaking.
  • Images: The number of Images for the linked Part – typically used for proofing.
  • W/Shts

Finishing

  • Fixed
  • Est /
  • Est X
  • Rpts X: The sum of the Repeat quantity of all the Parts or of the selected Part if the Service is linked to a Part.
  • W/Shts X 
  • P/Area (sq.m): The area in sq.m of the linked Part.
  • P/Length (m): The total length of the worksheets of the linked Part.
  • P/Perimeter (m): Calculates the perimeter as follows: ((Part Depth x 2) + (Width x 2)) * Total Number of Parts.

Fields

Field Description
LookupUsed to look up (search) for the Service.
DescriptionUsed on the Quote letter.
Service ProviderSelect a Cost Centre or a supplier.
Defaults and Options
  • Category: Select a category from the lookup list.
  • This Service Quantity is set by: Select an option from the dropdown list.
  • Add Adjustment (checkbox).
  • Add this Service to the Quote Description (checkbox).
  • Update this Service when a Quote is updated from Setups (checkbox).
  • Round Up: 
    • Services can automatically be rounded up to a multiple of the quantity set in the Round Up field.
    • The Round Up can be set in the Services module and adjusted on an estimate.
    • The Round Up feature only applies to Finishing services on a Printing Estimate or to Services on a Generic Estimate.
    • The Round Up field is visible in the list view and can be Batch Updated.
Accounting
  • Sales: Lets you select a specific ledger income account for the service for transactions that are posted to the ledger (e.g. Quotation > Sales Order > Customer Invoice). The account field appears on the other transactions (e.g. Quotation and Sales Order) so that it is copied across.
  • Cost of Sales: Lets you select a specific cost of sales account for the service if it is outsourced for transactions that are posted to the ledger (e.g. Purchase Order > Supplier Invoice).
Linked Material
  • Link default Materials to a Service which are populated by default when creating an estimate that contains the Service.
  • Select the material and click Add (button).
  • Once added, right-click the material and select Open linked Material Item to open it.
  • Remove a material by right-clicking the material and selecting Delete.
Production Time
  • Setup (Hr): The time it takes to set up the service.
  • Speed: The speed (quantity complete).
  • /Hr: The time (e.g. 1 hour) in which the quantity under Speed is completed.
Pricing
  • VAT Type: The specified VAT Type for the service.
  • Exc / Inc: Whether the rate includes or excludes VAT.
  • Exc or Inc VAT Setup:
    • One of the fields becomes available based on the Exc or Inc setup.
    • The other field is calculated.
    • Sets the prices: Setup Cost + price per unit for / number of units.
    • Only necessary if no Cost Centre is selected.
  • Cost - Setup: Sets the cost for the setup.
  • Min Cost: Sets the minimum cost for the service.
  • Adjust (%): Allows the price to be adjusted.
Additional Overs
  • M/R
  • Run (%)

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