Cashups

Overview

The Point of Sale - Cashups module is designed to track and manage cash received.
It operates independently from the system's accounting functions.
It is a continuous system and uses the previous day's closing balance as the opening balance.
The system calculates the expected cash total based on transactions recorded in the Point of Sale (PoS) system for the specified period.
You count the cash and input the totals per denomination.
The system compares the actual against the calculated totals and identifies any variances.

Info

The list view displays all Cash-up entries in the selected period.

Button	Description
Reset	Resets the Data Filters to default.
View	Displays the Cashups according to the selected Data Filters.
New	Creates a Cashup.
Output	Outputs PDF documents: Option to print the default template (if a template is loaded). Options include Print, Preview & Email. Prints/Previews/Emails the selected entry.
Menu	Save Grid Save Grid (All Users) Restore Grid Restore Default Grid (All Users)

Filter	Description
Date	Sets a specific time frame such as Today, This month, This year, Fin year.
← →	Adjusts the date in the direction of the arrow.
From	Allows a custom start date to be entered.
To	Allows a custom end date to be entered.

Field	Description
Field Chooser (*)	Lets you add or remove columns.
Status	Indicates the status of the entry.
No.	The entry's number.
From	Starting date of the period covered by the entry.
To	Ending date of the period covered by the entry.
Last Float	Opening balance of cash.
Counted	Cash counted during the period.
Drawn	Cash withdrawn from the cash register during the period.
Next Float	Closing balance of cash.
User	User who created the entry.
Approval	User who set the status of the Cashup to Complete.
Menu (...)	A submenu that allows you to: Edit Delete
Created	Date when the entry was created.
Created by	User who created the entry.
Updated	Date when the entry was last edited.
Updated by	User who performed the last edit.

Info

Edit View lets you create or update a single transaction.

Button	Description
∧ ∨	Lets you scroll through transactions.
Status	Updates the status of the Cashup.
Output	Outputs PDF Templates. Options include Print, Preview and Email.
New	Creates a new Cashup entry.
Delete	Deletes the Cashup entry.
Save	Saves any changes made (greyed out if there are no changes).
Menu	View Audits Save Grid Save Grid (All Users) Restore Grid Restore Default Grid (All Users)

Field	Description
Status Note	Enter any relevant comments or notes related to the status.
From	Starting date of the period.
To	Ending date of the period.
Note	Enter any relevant comments and notes.
Last Float	Amount of cash in the cash register at the Start Date of the period.
Drawn	Amount withdrawn from the cash register by the business during the period.

Field	Description
Field Chooser (*)	Lets you add or remove columns.
SO No.	Sales Order number linked to the PoS order.
Inv No.	Customer Invoice number linked to the PoS order.
Receipt LID	Ledger ID of the Customer Receipt linked to the PoS order.
Date	Date the PoS order was paid.
Customer	Customer attached to the Sales Order.
Reference	Reference attached to the Sales Order.
Description	Description of Payment Method used.
Dr Account	Account debited.
Total	Total amount transacted.
Menu (...)	A submenu that allows you to: Open Sales Order Open Invoice Open Receipt
Trans ID (Receipt)	Customer ReceiptID linked to the PoS order.
User	User who created the PoS order.
SO Date	Date the PoS order was created.
Item	Lists accounting movements within a transaction numbered sequentially to represent each part of the transaction.

Tab	Description
Description	The name of each payment method, the total and the tip.
Counted	A user-input field where the amount received during the period for each payment method is entered. Note: The cash line is not an input field as the Cash tab is used instead.
System	The expected amount in each payment method, total and tips.
Variance	The difference between the counted and expected amounts.

Tab	Description
Denomination	Image and Name of the currency denomination.
Qty	User input field to enter the amount of the denomination present in the cash register.
Total	The cash value held in each denomination.