Statement of Financial Position Tutorial

Overview#

A Statement of Financial Position, also known as a Balance Sheet, is a financial report that provides a snapshot of an organisation’s financial standing at a specific point in time. It summarises the company's assets, liabilities and equity, illustrating how resources are allocated and financed within the business.

• The Statement of Financial Position is fundamental for assessing an organisation's financial health. It is typically included in financial statements prepared at the end of a reporting period, such as a financial year.
• The structure of the Statement of Financial Position is based on the accounting equation: Assets = Liabilities + Equity.

💡These tutorials explain how to display, filter, print and email a Statement of Financial Position.

How to Change the Dates for the Statement of Financial Position#

1. Navigate to the Statement of Financial Position.
2. Click the dropdown list next to Date to display a calendar from where you can select your dates.
   • Note: Although you can select any date, you get a more complete result by selecting the last day of the month.
3. Click View (button) to display the Statement of Financial Position on the left and the graph on the right.
   • Note: The balance must always be zero. If it is not zero, your data has a problem that you must investigate.

How to Toggle Decimal Values on the Statement of Financial Position#

1. Navigate to the Statement of Financial Position.
2. Click View (button).
3. Click Menu (button) > Hide Decimal Values.
   • If checked, the decimal values are hidden. If unchecked, the values appear.

How to View Detailed Transactions from the Statement of Financial Position#

1. Navigate to the Statement of Financial Position.
2. Click View (button).
3. Double-click an account to see the detailed transactions on the General Ledger Account.

How to View All the Accounts on the Statement of Financial Position#

1. Navigate to the Statement of Financial Position.
2. Check Show all to see all the individual accounts.
   • Note: Checking Show all displays all the accounts including those with zero balances.
3. Click View (button).

How to Print the Statement of Financial Position#

1. Navigate to the Statement of Financial Position.
2. Click View (button).
3. Click Output (button) > Print to print the report to the default printer or click Print (Show Dialogue) to select a printer, for example, a .pdf printer.

How to View a Clean Copy of the Statement of Financial Position#

1. Navigate to the Statement of Financial Position.
2. Click View (button).
3. Click Output (button) > Preview to display the Statement of Financial Position.
   • Note: You can click the printer icon to print the statement to a printer of your choice, including PDF.

How to Email the Statement of Financial Position#

1. Navigate to the Statement of Financial Position.
2. Click View (button).
3. Click Menu (button) > Email Excel to email the Statement of Financial Position in Excel format, or
4. Click Output (button) > Email and select the template to email the Statement of Financial Position in PDF format.

How to Customise the Graph or Chart#

1. Navigate to the Statement of Financial Position.
2. Click View (button).
3. Click Customize (button) directly below the graph and select any settings from the popup to modify the graph.
4. Click Column Diagram to select a different type of diagram.

How to Quickly Find an Account#

1. Navigate to the Statement of Financial Position.
2. Check Show all to show all the accounts (optional).
3. Click View (button).
4. Enter the name of the account in the Search Bar and press Enter.