Checklists

Overview

Checklists verify that certain fields are filled in when a material is created.

Checklists are created for Categories. Users with access to the Materials module can update the Checklist.

Data filters are available for:

Field Description
AllIgnores the checklists and shows all the materials.
PassShows materials which have a checklist with a 100% pass.
FailShows items that do not have a checklist or have a checklist that is unresolved.
Navigation

Main Menu > Materials > Setup Materials > Menu (button) > Edit Categories > Double-click to open a Category > Checklist (tab)

For step-by-step instructions, see the Checklists Tutorial.

Checklist (tab)

Buttons Explained

Button Description
Top Row Buttons
  • ∧ ∨: Used to navigate to the next or previous category.
  • New:
    • Not applicable to this tab.
    • (Creates a new category.)
  • Delete
    • Not applicable to this tab.
    • (Deletes the category.)
  • Save: Saves any changes.
  • Close
    • Not applicable to this tab.
    • (Closes the Edit Material Category popup.)
Buttons on Tab
  • Add Checklist Item: Adds a Checklist Item.

Fields Explained

Info

Fields marked in green (✎) can be edited.

Field Description
IDA system-generated number for the checklist entry.
OrderA number indicating the order of the checklist entries.
DescriptionA description of the checklist item.
CodeA short description of the checklist item (displayed on reports).
TypeThe type of checklist that can be selected from this list:
  • Manual: Manual approval for specified users.
  • Auto - SQL: Right-click the checklist item and select Edit SQL, then click Template (button) for an outline of the required SQL.
  • Auto - SQL (Override): Custom checklist created with SQL including an Override for specified users.
  • Auto - Description is blank: Ensures you enter a Description.
  • Auto - Code is blank: Ensures you enter a Code.
  • Auto - Reference is blank: Ensures you enter a Reference.
  • Auto - Base Unit is blank: Ensures you select a Base Unit.
  • Auto - Subcategory is blank: Ensures you select a Subcategory.
  • Auto - Supplier Price error/s: The check includes Unit is blank, Price is blank, Supplier is blank, VAT Type is blank, VAT Type does not match the Supplier VAT Type, Currency does not match the Supplier Currency.
  • Auto - Cost Price is blank: Ensures you enter or select a Cost Price.
  • Auto - Sell Price is blank: Ensures you enter or select a Sell Price.
UpdatedThe User, Date and Time the entry was updated.
Menu (...)
  • Edit SQL: Edit the SQL query for the checklist.
  • Delete: Deletes the entry.
  • Move Up: Moves the entry one line up.
  • Move Down: Moves the entry one line down.

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